Lisbon Athletic Booster Club

Secretary's Report for Regular Meeting

November 10, 2008

 

Meeting called to order by: Robin Tupper

 

Members present: Robin Tupper, Jamey Martin, Mark Tupper, Norm Hall, Kathi Yergin, Eric Jenkins, Brandy Jenkins, Sandy Jones, Kim Donovan, Karen Whitney, Barb Manocal, Scott Harrington, Aline Strout

 

Members in good standing present who were allowed to vote on by-law changes: Robin Tupper, Jamey Martin, Barb Manocal, Karen Whitney, Mark Tupper, Kathi Yergin, Brandy Jenkins.

 

Special Guest: Tim Meyer

 

Secretary's Report: Motion to accept: 1st Mark Tupper; 2nd Brandy Jenkins; motion passed

 

Treasurer's Report: Motion to accept: 1st Barb Manocal; 2nd Brandy Jenkins; motion passed

 

Old Business

1. Fundraising- Our merchandise was offered at the gate at football games, at the concessions stands, during sports awards night and at conferences. Our merchandise is still available through our website.

2. Senior Rose Presentations: On November 1, 2008 football and cheerleader seniors were presented with their rose by Robin Tupper.

3. Booster Polo Shirts: Any new member who would like to have a shirt, please contact one of the club officers.

4. Concessions-

1. Playoffs: on October 29-30 Soccer Playoffs were held for both our girls’ and boys’ soccer teams;
2. Dare Patriots Alumni Game: Bernie McAllister agreed to have the holding tank pumped out on October 31, 2008;
3. PWS/PAG: A thank you from Kathi Yergin PWS PAG President for use of the Snack Shacks for their fall sports season was received;
4. Repairs: Mark Tupper and Dale Lawrence installed a handicapped railing for the bathroom at Greyhound Grub;

5. Winter Sports Funds Request: All winter sports coaches were sent an email with procedures for funds and reminders to send in their team’s highlights and scores for the website.

 

New Business

1. By-Law Clarification: 

 

We need to clarify the process for teams requesting funds.  In ARTICLE 8 Section 2, the current by-law proposed changes are noted in red:

 

Each year, all teams shall be allotted an equal base amount of money to spend. Additional money shall be allotted to each team per team member. The amount awarded shall be determined at the first meeting of each academic year. Coaches shall notify the President in writing with their request for the funds, stating the intended use. Funds requests will be included on the agenda, presented for vote, and the coach making the request will be notified of the results. Funds may be approved to the maximum allowable limit, but only actual costs will be reimbursed upon submittal of proof of purchase.

 

Motion to approve: 1st Kathi Yergin; 2nd Brandy Jenkins; motion passed.

 

In ARTICLE 8 Section 3, the current by-law proposed changes are noted in red:

 

Section 3: Coaches, or their representative, requesting additional funds above the stated allotment in Section 2 shall notify the President in advance of a meeting to be included on the agenda, then attend the meeting to formally submit his/her request and be available should questions arise during discussion. The coach may be excused before the final vote, members of the club will vote to approve or disapprove the request, and the coach making the request will be notified of the results.

 

Motion to approve: 1st Jamey Martin; 2nd by Brandy Jenkins; motion passed.

(Only members who are in good standing voted on by-law changes.)

 

2. Funds Requests:

a. Kevin Partridge, coach for the ice hockey team, submitted a request for twenty goalie pucks and one shooting target for the amount of $89.79 plus shipping costs.  Motion to approve: 1st Jamey Martin; 2nd Mark Tupper; motion passed.

b. Jeff Ramich, Athletic Director, submitted a request for funds in the amount of $220.00 for the following:

            Girls’ Cross Country banner with MVC patch

            Boys’ Soccer patch for MVC banner

            Girls’ Soccer patch for MVC banner

            Wrestling patch for State Champion banner

Motion to approve: 1st Barb Manocal; 2nd by Eric Jenkins; motion passed.

c. Jeff Ramich submitted a request for 1/3 of the cost to repair the pitching mound on the baseball field. The total cost, $490.00, will be split between the AD, grounds, and the Boosters. The boosters share would be $165.00.  Motion to approve: 1st Robin Tupper; 2nd Eric Jenkins; motion passed.

d. Tim Meyer, coach for the boys’ basketball team, submitted a request for funds in the amount of $208.00 for two white uniforms, two black uniforms, and a foot pump.  Motion to approve: 1st Karen Whitney; 2nd Kathi Yergin; motion passed.

3. Concessions:

a. Key log - any keys for the Greyhound Grub and Dog Chow concessions should be turned in to Jamey Martin.

b. Volunteers to clean concessions and move supplies

   1. Clean Basketball/Wrestling concession - Brandy and Eric Jenkins

   2. Clean and move supplies at the Greyhound Grub concession - Mark Tupper, Scott

       Harrington, and Norm Hall

   3. Clean and move supplies at the Dog Chow concession - Robin Tupper, Kim

       Donovan and Karen Whitney.

c. Coordinators to ensure staffing for each sport

            Girls’ Basketball - Jamey Martin

            Boys’ Basketball - Kathi Yergin

            Wrestling - Robin Tupper

            Basketball gate - Katie McManus has volunteered to work all the home games.  Karen         Whitney is going to make sure there is a helper for Katie if she needs it or             a fill-in when she's unavailable for the boys’ basketball games, and Robin Tupper          will make sure there is a helper for Katie if she needs it or a fill-in when she's        unavailable for the for the girls’ basketball games and wrestling meets.

d. Winter sports have been posted and anyone wishing to staff a concession may sign up at http://www.my.calendars.net?lhs_snack.com

4. Christmas Craft Fair update - Kathi Yergin, chairperson, stated that she so far had about 20 tables rented out. Anyone interested in renting a table, volunteering the day of the craft fair, or supplying a donation of food may contact Kathi at Kril62@yahoo.com

Aline Strout has ordered the Christmas trees that will be available for sale at the craft fair.

5. Scrapbook Day - January 31, 2008 at the LHS Cafeteria from 8:30am -4:30pm. Kimberley Donovan and Michelle Houston will be the hostesses for this fundraiser.

Motion for Robin Tupper to be chairperson for this event: 1st by Robin Tupper; 2nd Mark Tupper; motion was passed.

6. Super Bowl Party - Tabled until next meeting.  Robin and Eric will report with more information.

7. Chili, Chowder, Chocolate Challenge - Tabled until next meeting.

8. Maintenance of Fields and Grounds Meeting - The School committee may decide to present a bond for vote to the taxpayers. The bond might include a new gymnasium, new track, lights for the track/football field, and a sewer line for the Greyhound Grub concession.  The meeting was attended by Robin Tupper, Aline Strout, Rec, PWS, LJAL, Friends of Track, Building Maintenance, Grounds-keeping, Co-curricular Director, Superintendent, School Committee, and Town Manager.

9. Competition Cheering - Karen Whitney will be asking Kristina Doughty about the possibility of the cheering squad doing an exhibition during basketball games so those who have been unable to see them perform will have a chance.

 

Open Discussion

Norm Hall, President of LJAL, reported that although the LJAL would like to split the cost of the pitching mound, at this time they have no available funds, but in the spring they will be able to help with the cost of repairing the infields.

 

Next Meeting: December 9, 2008

Motion to adjourn: 1st by Mark Tupper; 2nd by Jamey Martin; motion passed

Respectfully Submitted by: Barbara Manocal